ACCOUNTING ASSISTANT

Description

Job Summary: Support the company's accounting and financial management by preparing, verifying, and controlling reports; reviewing cash boxes; and validating payment supporting documents. Key Highlights: 1. Essential accounting and financial management 2. Preparation and control of financial reports 3. Review and validation of payment supporting documents **ACCOUNTING ASSISTANT** **OBJECTIVE** Support the company's accounting and financial management through the preparation, verification, and control of BSP and non-BSP (KIU) reports; cash box reviews; pre-purchase controls; validation of payment supporting documents; and report generation. **EDUCATION** A technical or technological degree in one of the following fields is required: ● Accounting and Finance ● Economics Or related disciplines. **TRAINING** Proficiency in Word, Excel, and email; knowledge of accounting software—preferably Integra—is desirable. **EXPERIENCE** Minimum one (1) or two (2) years of experience in similar roles within the tourism sector is required. **SALARY**: $2,200,000 — subject to knowledge assessment tests. **WORK MODALITY**: On-site Please note that this recruitment process is exclusively open to candidates currently residing in Bogotá. **RESPONSIBILITIES:** 1. Generate daily BSP and non-BSP (KIU) ticket lists and verify that all issued tickets are remitted or invoiced. Apply PD-FI-003 “Preparation and Payment of Reports”. 2. Receive and review credit card vouchers for ticket payments to include them in the weekly report (Virtual File). 3. Prepare and timely submit weekly BSP reports, verifying that amounts collected match those remitted or invoiced in the accounting system. Apply PD-FI-003 “Preparation and Payment of Reports”. 4. Prepare and timely submit non-BSP (KIU) reports. These reports are biweekly. Determine whether they pertain to pre-purchases or airline payment reports. For airline payment reports, forward them to Treasury within established timeframes. Apply PD-FI-003 “Preparation and Payment of Reports”. a. Verify that ACM, ADM, and RFN (refunds) referenced in BSP invoices are properly documented and archived in designated virtual folders. b. Daily verify on the BSP portal the ACM or ADM issuances generated by IATA and notify the commercial advisor for dispute or acceptance, using form FAD062 ADM Charge Notes. c. Verify that refunds from non-BSP (KIU) airlines are properly recorded in FAD150 and that settlements match the refunded amounts. d. Control pre-purchases with airlines. Apply PD-FI-003 “Preparation and Payment of Reports”. Monthly reconcile KIU balances against accounting system balances. e. Daily report invoiced amounts and pre-purchase balances to the finance committee before 10:30 a.m. 5. Conduct daily cash box reviews for Center 93 and Main Office. a. Using cash movements provided by the Cashier (Main Office) and Cashier-Invoicer (Center 93), verify that cash receipts are sequential, complete, and reflect correct amounts. b. Using supporting documents attached to each cash receipt (bank deposit slips and/or credit card statements), verify in the system (accounting entries) that amounts are posted to appropriate accounts. 6. Prepare various monthly corporate account sales reports. These reports are prepared and sent during the first days of each month, based on provided corporate account listings. 7. Accrue invoices, billing statements, or supplier deposits from tourism providers and settle net income from invoiced products. Apply deposits as reported. If a supplier has unrequested deposits, notify the Sales Department colleague via email regarding application decisions. 8. Accrue purchases made with Colombian Tourist credit cards and verify purchase supporting documents. 9. Calculate and accrue commissions for external corporate, consolidation, and wholesale clients’ sales agents. 10. Send billing statements and equivalent documents to external sales agents. 11. Accrue fixed monthly administrative expenses per supplier invoices or billing statements. Ensure appropriate authorization from management and/or designated personnel. 12. Reverse sales agent commissions in case of refunds. 13. Issue debit or credit notes for supplier payables as required. 14. Record petty cash refunds in the accounting system. 15. Reconcile accounts: 2205, 2210, 2335, 28151003, 28151006, 28151010 Employment Type: Indefinite-term Work Location: On-site employment