Job Summary: The Sales Administration Coordinator will support commercial and administrative management, ensuring process compliance and operational efficiency. Key Responsibilities: 1. Manages portfolio, orders, and commercial terms for the sales department. 2. Ensures compliance with financial processes and manages customers/pricing. 3. Coordinates operations and analyzes finance to ensure smooth functioning. ### **Context and Environment** Employee is located in Bogotá. ### **Activities** **Main Responsibilities:** **Commercial** * Portfolio follow-up and collections management. * Order control and communication with the board of directors. * Monitoring of sales margins and validation of invoiced figures. * Coordination with the sales department for correct order processing. * Management of loading commercial terms according to company policies. **Finance** * Ensures compliance with ADV area processes and controls in SAP. * Management of customers, pricing, and conditions in the system. * Preparation and monitoring of financial reports and indicators (DSO, revenue, portfolio). * Credit, risk analysis and management, and allocation of credit lines to customers. * Follow-up on credit notes, non-conformities, and collections. * Organization of the credit and portfolio committee. * Coordination with Management Control and Internal Control on KPIs and guidelines. * Management of suppliers related to ADV processes. **Operations** * Coordination with the Operations department to ensure smooth order processing, dispatches, and deliveries. * Calculation of cost variables to ensure accurate billing provisioning. ### **Candidate Profile** The **Sales Administration Coordinator** is responsible for supporting the commercial and administrative management of the department, ensuring process compliance and operational efficiency. **Profile Requirements:** * Professional with a degree in administration or related fields. * Experience: Minimum of 3 years in similar roles. * Specific knowledge: Sales Administration, Commercial, Financial Analysis, Excel proficiency, IT systems, Process Management, Customer Service. * Language: Spanish * SAP proficiency * Advanced Excel * English language proficiency Skills: * Teamwork and empathy to foster integration and fluidity across all interfacing departments * Emotional intelligence and ability to work under pressure * Networking skills * Analytical and reporting capabilities * Attention to detail * Ability to handle difficult situations and make swift decisions ### **Additional Information** **TotalEnergies values diversity, promotes individual development, and offers equal employment opportunities to all candidates.** TotalEnergies Marketing & Services (M&S) is dedicated to developing petroleum product distribution activities and related services for the Company. Its geographical scope includes North America, Central America, the Caribbean islands, and South America. Present in 28 countries across the region, M&S conveys the TotalEnergies brand image to both individual and professional customers. TotalEnergies’ ambition is to be a leading brand, recognized for its closeness to customers and the value it delivers to each one. M&S achieves this ambition by creating solutions focused on performance, energy efficiency, mobility, new energies for mobility, and digital transformation. In the Americas, M&S’s three main business areas are retail trade (primarily through its network of service stations), lubricants production and sales, and distribution of products and services for professional markets (primarily specialty fluids, bulk fuels, and aviation fuel).