Administrative Coordinator – Barranquilla

Description

Position Summary: We are seeking an Administrative Coordinator to ensure the continuity and efficiency of administrative operations, coordinating processes and strengthening alignment with corporate departments. Key Highlights: 1. Direct and indefinite contract with the company 2. Job stability 3. Opportunities for development and learning We are looking for an ADMINISTRATIVE COORDINATOR in BARRANQUILLA **Location:** Barranquilla, Atlántico **Contract Type:** Indefinite, direct with the company **Work Modality:** On-site What will be your challenge? Ensure the **continuity and efficiency of the site’s administrative operations**, coordinating and monitoring administrative and operational processes, and strengthening alignment with the company’s corporate departments. Main Responsibilities * Coordinate the site’s administrative and operational activities. * Monitor processes related to **billing, inventory, dispatches, accounts receivable, and suppliers**. * Manage and monitor procurement and administrative requirements for the site. * Ensure proper handling and updating of administrative documentation. * Prepare and consolidate site management reports and performance indicators. * Support tracking of administrative and personnel-related updates. * Coordinate communication and alignment with various corporate departments. * Monitor timely fulfillment of administrative responsibilities assigned to the site. * Support implementation of guidelines related to Occupational Health and Safety (OHS) and emergency response. * Identify improvement opportunities and strengthen control over administrative and operational processes. Requirements * University degree in Business Administration, Accounting, Finance, Logistics, Industrial Engineering, or related fields. * Minimum **3 years of experience in administrative processes**. * Minimum **1–2 years coordinating operations** at a site, retail outlet, branch, small distribution center, or administrative team. * Experience in **billing, inventory management, accounts receivable, and supplier management**. * Prior experience in commercial, industrial, or distribution companies is desirable. * Knowledge or experience with chemical products is desirable but **not mandatory**. * Proficiency in **ERP systems**, preferably SIESA. * Familiarity with electronic invoicing, inventory, and dispatch systems. * Intermediate-level Excel proficiency. * Experience in procurement, supplier management, and document management. * Basic knowledge of payroll and personnel-related updates. * Foundational knowledge of OHS and emergency management. * Ability to prepare management reports and performance indicators. We seek a well-organized individual with operational leadership skills, results orientation, follow-up capability, effective communication, sound judgment to resolve day-to-day issues, service orientation, and ability to collaborate across organizational departments. We especially value individuals demonstrating autonomy, accountability, and the ability to maintain orderly and timely control over administrative operations. What do we offer? * Direct contract with the company. * Indefinite-term contract. * Job stability. * Development and learning opportunities within the organization. If you have experience coordinating administrative operations and are interested in taking on the challenge of ensuring smooth site operations, **we want to meet you!** Workplace: On-site employment