Facilities Executive

Description

Job Summary: We are seeking an organized and proactive professional to join our Facilities team, providing administrative and operational support to ensure process efficiency. Key Highlights: 1. Administrative and operational support in Facilities 2. Efficient management of maintenance and logistics processes 3. Dynamic environment and teamwork We are looking for an organized, proactive, and service-oriented individual to join the Facilities team of our BPO operation. In this role, you will serve as the administrative and operational support for the department, ensuring that all maintenance, logistics, vendor, asset, and documentation processes operate efficiently and orderly. If you are passionate about keeping everything in order, thrive in dynamic environments, and have a strong willingness to work collaboratively, we want to meet you! · Candidate Profile Academic Qualifications High school diploma, technical or technological degree in administrative fields, business management, or related areas. Experience and Knowledge Basic experience in administrative support, office operations, or Facilities-related functions. Basic proficiency in Microsoft Office tools: Excel, Word, and Outlook. Basic knowledge of document management and file organization. Familiarity with administrative platforms or ERP systems (NetSuite preferred) is desirable. Skills and Competencies Proactive individual with a continuous learning mindset. Strong communication and teamwork skills. Responsibility, punctuality, and attention to detail. Ability to track tasks and manage multiple administrative activities simultaneously. Service-oriented attitude and solid interpersonal skills. Job Responsibilities As a Facilities Executive, you will be responsible for: Managing and archiving cleaning, maintenance, and departmental documentation records. Coordinating meeting room and corporate space reservations. Supporting onboarding and induction processes for new employees. Controlling the entry and exit of company assets and property. Managing vendor access and visitor registration. Administering parking request submissions and allocations. Maintaining petty cash records and tracking expenses. Creating and managing purchase requests (PRs). Coordinating transportation requests. Managing client access and visit requests. Recording expenses and requests in the platform. Keeping Facilities department files and documentation up to date. Providing operational and administrative support to the Facilities team.-Requirements- Minimum education: University / Technical degree years of experience Age: between 21 and 26 years Keywords: executive, management, governance, regency, executive, managing, executive