Document Management Analyst I

Description

Job Summary: The Document Management Analyst I will be responsible for the organization, control, accessibility, and preservation of documentary information generated and received by the National Council of Social Work (CNTS). Key Responsibilities: 1. Manages the organization and classification of physical and digital documents. 2. Implements and follows document management procedures. 3. Promotes a documentary culture and compliance with archival regulations. **Job Posting – Document Management Analyst I** **Location:** Bogotá **Contract Type:** Fixed-term – 1 year **Salary:** COP 2,000,000 + Statutory Benefits **Working Hours:** Monday to Thursday, 7:30 a.m. to 5:30 p.m.; Friday, 7:30 a.m. to 4:30 p.m. **Workplace:** Calle 78 No. 12A\-15, Espartillal Neighborhood, Bogotá D.C. **About the National Council of Social Work (CNTS)** CNTS is an entity committed to strengthening the practice of Social Work in Colombia. Our work focuses on regulating, promoting, and developing the professional practice of social workers, ensuring the quality and societal impact of their work. **Position Description** The **Document Management Analyst I** will be responsible for managing the organization, control, accessibility, and preservation of documentary information generated and received by the **CNTS**, ensuring proper administration of the entity’s physical and digital archives. This role includes implementing and monitoring document management procedures, organizing and classifying documents, digitizing and preserving institutional information, and responding to internal and external documentary requests. Additionally, the incumbent will support strengthening documentary culture and compliance with applicable archival regulations. **Requirements:** **Academic Qualification:** Technical or Technological degree in Document Management, Archival Science, Archives, or related fields. **Experience:** Minimum one (1) year of experience in document management, archiving, document organization, or administrative document processes. **Specific Knowledge:** * Document management and archiving. * Document classification, arrangement, and description. * Document retention schedules. * Document digitization and preservation. * Technological tools for document management. * Control of physical and electronic documents. * Basic archival regulations. **Competencies:** Attention to detail, organizational skills, analytical ability, confidential handling of information, compliance orientation, and teamwork. **Main Functions:** **1\. Document Management and Organization** * Organize, classify, and manage the entity’s physical and digital documents, ensuring their availability and proper preservation. **2\. Archive Administration and Control** * Manage registration, control, custody, and traceability of institutional documentation. **3\. Document Digitization and Preservation** * Execute digitization, storage, and preservation processes for documents in accordance with established guidelines. **4\. Information Search and Access** * Facilitate timely search, consultation, and delivery of documentary information to internal and external users. **5\. Regulatory Compliance and Institutional Strengthening** * Ensure compliance with archival regulations and promote sound document management practices within the entity. Any other duties assigned that align with the nature of the position and contractual purpose. **Application Process** Interested candidates must submit their updated resume to **auxiliarth@cnts.gov.co**, indicating in the subject line: **“Job Posting – Document Management Analyst I”**. **Application Deadline: June 26, 2026** Employment Type: Full-time Application Question(s): * Do you have experience in document classification, arrangement, and description? * Have you participated in document digitization and preservation, or in controlling physical and electronic documents? * This job posting is exclusively for technical or technological graduates. Please apply only if you meet this requirement. Are you a technical or technological graduate in Document Management, Archival Science, Archives, or related fields? Experience: * Document Management Analyst: 1 year (Mandatory) Workplace: On-site employment